City of Somerville header
File #: 25-1286    Version: 1
Type: Mayor's Request Status: Approved
File created: 8/11/2025 In control: City Council
On agenda: 8/28/2025 Final action: 9/16/2025
Enactment date: 9/11/2025 Enactment #: 219458
Title: Requesting approval to pay prior year invoices totaling $98.39 using available funds in the Parks & Recreation Athletic Supplies Account for tag belts for a teen flag football program.
Indexes: Finance-Assessing, Finance-Auditing, Finance-Budget, Finance-Grants Development, Finance-Procurement & Contracting Services, Finance-Treasury, Health & Human Services
Code sections: Prior Year Invoice -
Attachments: 1. Invoice 927257024, 2. Invoice 926062051 = Paid, 3. PO 20247779 - Sales Order, 4. PO 20247779

Agenda Summary

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Requesting approval to pay prior year invoices totaling $98.39 using available funds in the Parks & Recreation Athletic Supplies Account for tag belts for a teen flag football program.

 

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Official Text

To the Honorable City Council:

 

The Mayor respectfully requests that this Council approve the use of funds in the Parks & Recreation Athletic Account (0163052-551006) to pay a FY25 invoice totaling $98.39 to BSN Sports for flag football tag belts used during a teen flag football program. The invoice wasn't paid within the fiscal year because the original PO that was created in May 2024 (PO 20247779) had one item that was backordered (item 8674226 - FLAG A TAG BELT W/FLAGS WHITE 42") and excluded from invoice #926062051. The remaining $98.39 available balance for PO 20247779 was later closed as part of the year end PO cleanup before an invoice for item 8674226 was issued in October 2024. The open invoice was discovered after requesting an open balance statement from the vendor and was checked for validity and accuracy by comparing the invoice against PO 20247779. To prevent this in the future, we will be requesting statements from vendors prior to closing out any open purchase orders.

 

The invoice is attached.

 

Appropriate staff will be available to answer any questions you may have. Thank you for your consideration of this matter.

 

Respectfully Submitted,

Katjana Ballantyne, Mayor