City of Somerville header
File #: 25-0150    Version: 1
Type: Mayor's Request Status: Approved
File created: 1/21/2025 In control: City Council
On agenda: 1/23/2025 Final action: 1/28/2025
Enactment date: 1/23/2025 Enactment #: 218249
Title: Requesting approval to pay prior year invoices totaling $13,730 using available funds in the Information Technology Maintenance Software Account for voice maintenance, and the Information Technology Computer Hardware Account for laptop accessories.
Indexes: Finance-Assessing, Finance-Auditing, Finance-Budget, Finance-Grants Development, Finance-Procurement & Contracting Services, Finance-Treasury, Information Technology
Code sections: Prior Year Invoice -
Attachments: 1. ePlus Invoice, 2. Dell Quote used for Req&PO, 3. Dell PO issued, 4. Dell Invoice that needs to be paid

Agenda Summary

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Requesting approval to pay prior year invoices totaling $13,730 using available funds in the Information Technology Maintenance Software Account for voice maintenance, and the Information Technology Computer Hardware Account for laptop accessories.

 

 

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Official Text

To the Honorable City Council:

 

The Mayor respectfully requests that this Council approve the use of funds in the Information Technology Maintenance Software Account 0115552-524033 to complete payment of a FY24 invoice of $13,360 to ePlus for Voice maintenance, and Computer Hardware Account 0115552-542007 for a FY24 invoice requiring $370.00 for Dell laptop hardware accessories. The invoices from ePlus Technologies were not paid within the fiscal year because of non-receipt of invoice the vendor. The invoices from Dell were not paid within the fiscal year due to an incorrect quote to a requisition for a Dell purchase, the requested amount is the difference from the original quote.

 

The invoices are attached.

 

Appropriate staff will be available to answer any questions you may have. Thank you for your consideration of this matter.

 

Respectfully Submitted,

Katjana Ballantyne, Mayor