Agenda Text
title
Requesting the use of available funds in various DPW Ordinary Maintenance Accounts to pay $52,414.95 in prior fiscal year unencumbered invoices.
body
Official Text
To the Honorable City Council:
I respectfully request "Use of available Funds" in the amount of $52,414.95 in various FY2021 DPW OM Accounts to pay fiscal year unencumbered invoices.
Invoice 55L1821634 Kyocera 4/22/19 81.68
Invoice 3095729926 AmeriGas 8/22/19 232.93
Invoice 55L1898452 Kyocera 10/31/19 107.35
Invoice AR46034 NECS 3/30/20 339.31
Invoice 0073008-IN Hall Trask 6/5/20 250.00
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Admin OM Total $1,011.27
Invoice 7221648 Rockler Companies 6/8/20 234.97
Invoice 432899 Winterberry 6/18/20 2,500
Invoice HS01935532 Direct Energy 7/6/20 8,272.71
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Building & Grounds OM Total $11,007.68
Invoice 15833 Creative Signs, Inc 6/19/19 650.00
Invoice 0619.30 Mass Mobile Inspections 7/1/19 630.00
Invoice 257278 Atlantic Broom 8/26/19 4,465.00
Invoice 257434 Atlantic Broom 9/13/19 770.00
Invoice 15992 Creative Signs, Inc 1/30/20 325.00
Invoice N3480 Diversified Automotive, Inc 5/27/20 217.09
Invoice 21209 DLP Industries 6/23/20 593.28
Invoice 16110 Creative Signs, Inc 9/30/20 650.00
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Fleet OM Total $8,300.37
Invoice 253801050 Millennium 6/1/20 1,303.75
Invoice 253801051 Millennium 6/30/20 6,726.67
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Highway OM Total $8,030.42
Invoice RMG-22405 RMG 7/3/17 4,229.75
Invoice 2119467 ATC 8/16/18 3,880.00
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Sanitation OM Total $8,109.75
Invoice 37397 GDI 5/30/18 356.04
Invoice 37404 GDI 5/31/18 474.72
Invoice 41642 GDI 12/31/18 244.40
Invoice 41927 GDI 12/31/18 183.30
Invoice 41925 GDI 12/31/18 152.75
Invoice 41928 GDI 12/31/18 122.20
Invoice 41940 GDI 12/31/18 122.20
Invoice 44411 GDI 5/1/19 244.40
Invoice 44589 GDI 5/22/19 488.80
Invoice 45015 GDI 6/12/19 122.20
Invoice 45224 GDI 6/19/19 244.40
Invoice 45217 GDI 6/19/19 122.20
Invoice MAINV901705 GDI 11/19/19 125.80
Invoice MAINV902039 GDI 11/30/19 566.10
Invoice MAINV902038 GDI 11/30/19 251.60
Invoice MAINV902037 GDI 11/30/19 125.80
Invoice MAINV20200318 GDI 1/28/20 540.00
Invoice MAINV20200323 GDI 1/28/20 125.80
Invoice MAINV20200359 GDI 1/31/20 440.30
Invoice MAINV20200590 GDI 1/31/20 283.05
Invoice MAINV20200358 GDI 1/31/20 125.80
Invoice MAINV20200519 GDI 1/31/20 125.80
Invoice MAINV20200845 GDI 2/28/20 207.00
Invoice MAINV20200846 GDI 2/28/20 207.00
Invoice MAINV20201227 GDI 3/20/20 125.80
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School Custodians OM Total $6,127.46
Invoice SOM061520 Sensible Spreader 7/15/19 9280.80
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Snow OM Total $9,828.80
The Director of Administration and Finance implemented on December 2, 2020 both a call for invoices process
and setup divisional MS Outlook inbox's which are time and date stamped. Vendors receive a single monthly notification as reminder to forward their invoices to their designated project manager divisions.
This effort is intended to minimize and hopefully one day eliminate outstanding invoices, cross fiscal year problems which cause other problems such as risk and exposure. The divisional MS Outlook inboxes are accessible to the entire DPW Admin & Clerical team including the Superintendents. These invoices are time stamped and auditable.
My staff will be available to address any questions you may have.
Thank you for your consideration of this item.
Respectfully Submitted,
Joseph A. Curtatone, Mayor